# 8: Users

### Video Tutorial

{% embed url="<https://www.youtube.com/watch?v=fbA6YSzLYqM>" %}

At some point, you will probably want to add, update or remove users. That’s super simple. Just click Users from the Dashboard. You will be taken to a list of existing users, with the option to “Add New” ones at the top:

![](https://4206546585-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Lq1lrin55_4hS5LfVW8%2F-LuIk3GmHkmvnaoVvp50%2F-LuIlEZj0-HoVk-gzx_I%2FScreenshot%202019-11-22%20at%2010.39.41%20AM.png?alt=media\&token=c9066fbe-1ea2-4b3a-ba8c-036e0495824e)

### Existing Users

If you need to **update** an existing user, just click on their name. You’ll be taken to a new screen. In my experience, the things you are most likely to edit are the user role or the password (i.e. doing a sort of administrative password reset).

#### Roles

![](https://4206546585-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Lq1lrin55_4hS5LfVW8%2F-LuIk3GmHkmvnaoVvp50%2F-LuIyTu4ds0eQVu3FIOA%2FScreenshot%202019-11-22%20at%2011.32.10%20AM.png?alt=media\&token=994227ea-74a3-4cb2-ba8a-bc24c2f279bf)

WordPress users are given a role that controls what they are or aren’t able to do and access in the site’s Dashboard. Here’s what I would say: **Administrator** is the top role and should be given out selectively – to management-level staff, e.g. Other, less senior staff are probably safe to set as **Editors** – they should be able to add or update content as needed, but not mess with wider site settings. And then, if you had, for example, a student intern, you might want something even more restrictive – **Author** or **Contributor**. If you want to learn more, Google “WordPress user roles” and look for a guide, something like this:

{% embed url="<https://themeisle.com/blog/wordpress-user-roles/>" %}

To do a **password reset**, scroll down to account management, click ‘Generate Password’ and either use the secure one that’s generated or set it to something more memorable:

![](https://4206546585-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Lq1lrin55_4hS5LfVW8%2F-LuIk3GmHkmvnaoVvp50%2F-LuIyp6DimeVC7ErCSs2%2FScreenshot%202019-11-22%20at%2011.32.18%20AM.png?alt=media\&token=e41789dd-ce04-4fe0-b8d6-64b5e87b00df)

There’s a tonne of other fields. I doubt many of them will be relevant or useful to you, but feel free to acquaint yourself with them.

{% hint style="info" %}
When you are done making your updates, make sure to click **Update User**!
{% endhint %}

![](https://4206546585-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Lq1lrin55_4hS5LfVW8%2F-LuIk3GmHkmvnaoVvp50%2F-LuIzMst0Izy1QFLVayp%2FScreenshot%202019-11-22%20at%2011.32.43%20AM.png?alt=media\&token=7fd87459-b952-4f11-86ee-0b92274fe273)

#### Deleting a User

From the initial list of users, you can simply hover over the user and click **Delete**. If this user has created content for the site, you will then be asked if you want to reassign it to another user: *make sure to reassign content to another user or else it could be deleted as well!*

![](https://4206546585-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Lq1lrin55_4hS5LfVW8%2F-LuIk3GmHkmvnaoVvp50%2F-LuIzmXZPqsdKOskWb7j%2FScreenshot%202019-11-22%20at%2011.30.49%20AM.png?alt=media\&token=34180982-53ff-467e-ad31-d3a50001f908)

### New Users

Click “Add New” at the top, fill out at least the required fields, set a password, assign the appropriate role, and click “Add New User”. This person *should* get an email about this, but it often ends up in spam, so you may have to manually bring their registration to their attention.&#x20;

![](https://4206546585-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Lq1lrin55_4hS5LfVW8%2F-LuIk3GmHkmvnaoVvp50%2F-LuJ-MUfwWzZSMwMs7_3%2FScreenshot%202019-11-22%20at%2011.45.27%20AM.png?alt=media\&token=97bfd197-68a6-49fa-80c6-3612bed2d007)

If they need to know how to log in after this or reset their password if you automatically generated one for them, direct them to the Logging In & Dashboard page:

{% content-ref url="1-logging-in-and-dashboard" %}
[1-logging-in-and-dashboard](https://rhineland.gitbook.io/jac/1-logging-in-and-dashboard)
{% endcontent-ref %}